Meeting Date: March 7, 2023 | 2:00 PM – 3:00 PM

Location:
City Hall, Room 201
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102

Related Meeting Content:
Supporting Documents

1. Call to Order/Roll Call

2. Approval of December 6, 2022 Meeting Minutes

3. General Public Comments. This item allows members of the public to comment on items that are not on the agenda but fall within the subject matter jurisdiction of the Council.

4. Executive Sponsor Update: City Administrator

5. Bylaws. Discussion to amend the Advisory Board bylaws to reduce quorum requirement for the membership and committees.

6. Gartner Update – Review of the JUSTIS 5-year modernization roadmap tasks, progress and milestones. Provide future vision to establish best data practices and what agencies can do to help with data collection and sharing.

7. Introduction of Rohit Gupta, CTO Enterprise Applications – JUSTIS Division has been appointed to lead the JUSTIS Program along with co-program managers, Kevin Ling and Carlo van Veggel. Rohit will speak to his experience and background.

8. JUSTIS Program Status and Next Actions

   • a. Status update of JUSTIS Q3 production system workplan accomplishments and progress on tasks. Update council on performance improvements made to increase processing speed in the last quarter.
     
   • b. Status update of the Data Center of Excellence Q3 activities and accomplishments, preview of Q4 next steps and tasks, and presentation of FY23/24 workplan tasks.

9. Advisory Committee Workplan Updates

   • a. Data & Architecture updates on FY22/23 workplan accomplishments and initiation of FY23/24 goals to define data governance, develop inter-agency data sharing strategy, and build a modern data infrastructure in line with the 5-year roadmap and the plan the accomplish the initiatives.
   • b. Performance & Strategy – No Updates. The committee last met November 22 and reported at the December 6 JUSTIS Executive council meeting that work it is continuing work on cross-system benefit, recidivism, and well-being.

10. Adjournment

Meeting Instructions

• Members of the JUSTIS Executive Council will attend this meeting in-person. Members of the public are invited to observe the meeting in-person or remotely online as described above/below. Members of the public attending the meeting in person will have an opportunity to provide public comment on every item.

• In addition to in-person public comment, the JUSTIS Executive Council will hear up to 20 minutes of remote public comment on each agenda item. The JUSTIS Executive Council will hear remote public comment on each item in the order that commenters add themselves to the queue to comment on the item. Because of the 20-minute time limit, it is possible that not every person in the queue will have an opportunity to provide remote public comment. Remote public comment from people who have received an accommodation due to disability (as described below) will not count toward the 20-minute limit. General Public comment in- person will be available and for items to be Approved. Each speaker will be allowed 2 minutes to speak. Comments or opportunities to speak during the public comment period are shown on the agenda and call-in instructions are at the top of the agenda.

• City Hall, Room 201 is wheelchair accessible. Remote public participation is available upon request for individuals who cannot attend in person due to disability. Making a request to participate remotely no later than one (1) hour prior to the start of the meeting helps ensure availability of the meeting link. Sign Language Interpretation is also available upon request. Captions can be enabled – Microsoft Teams Live Captioning if participating remotely.

• If requesting remote Sign Language Interpretation, please submit an accommodation request a minimum of 4 business hours prior to the start of the meeting. Allowing a minimum of 48 business hours for all other accommodation requests (for example, for other auxiliary aids and services) helps ensure availability. To request accommodation, please contact Karen.Hong@sfgov.org .

• To access the meeting remotely as an accommodation, please Click here to join the meeting, Meeting ID:10 423 637 757, Passcode: daCxyD or call +1 415-906-4659,,251854160# United States, San Francisco, Phone Conference ID: 251 854 160#. Please find instructions for how to use our meeting platform, Download Teams or Join on the web for the purposes of remote public comment.

• When connected you will hear the meeting discussions, but you will be muted and in listening mode only.

• When your item of interest comes up, dial *5 to raise your hand to be added to the queue to speak. After they are given permission to speak, they can press *6 to unmute yourself. Best practices are to call from a quiet location, speak clearly and slowly, and turn down your television or radio.

• Alternatively, you may submit written public comment in either of the following ways: Email to the DT Service Desk at dtis.helpdesk@sfgov.org and title your email Question to JUSTIS Executive. If you submit Public comment via email, it will be forwarded to the JUSTIS Program Manager and will be included as part of the meeting file.

Public Meetings:

Note: Public comment will be taken after each item.

Know Your Rights Under The Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE.

Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102
Phone: (415) 554-7724, Fax: (415) 554-5784, E-mail: sotf@sfgov.org

Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Ordinance Task Force, at the San Francisco Public Library, and on the City’s website at http://www.sfgov.org.

Disability

To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact (415) 554-4851 at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday.

The nearest accessible BART station is Civic Center (Market/Grove/Hyde Streets). Accessible MUNI Metro lines are the F, J, K, L, M, N, T (exit at Civic Center or Van Ness Stations). MUNI bus lines also serving the area are the 5, 6, 9, 19, 21, 47, 49, 71, and 71L. For more information about MUNI accessible services, call (415) 701-4485. There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the War Memorial Complex. Accessible curbside parking is available on Dr. Carlton B. Goodlett Place and Grove Street

In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.

Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Section 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.